Speed-to-lead system
Instant SMS, email, internal notifications, and task creation when a new lead comes in.
S·03/04 — Follow-up & automationService detail
Turn more leads into conversations, bookings, and pipeline
Speed-to-lead texting, missed-call recovery, qualification, CRM automation, and booking — Lumyx builds the AI-supported follow-up system that turns the leads you already have into booked calls, so good leads stop going cold.
$2M+Generated
4.8xAvg. ROAS
98%Client retention
20+Success stories
The point
AI is not the offer. Better follow-up is.
Here is one real lead, from form fill to booked call — every step your system should run without anyone lifting a finger.
New lead — website formCaptured
sourceGoogle Ads / search
serviceConsultation
T+0:00
Thanks for reaching out — quick one so we route you right: is this for your home or a rental property?
T+0:12
Missed-call safety netSystem
> missed-call text-back armed · owner phone rang 0:06
T+0:14
most businesses lose the lead right here — average first reply: 3h 40m
Our place. We'd want someone out this week if possible.
T+2:47
QualificationScore: high
- Timeline: this week
- Service area: yes
- Budget signal: confirmed
T+3:10
CRM updatedPipeline
New→Qualified
source + score written to CRM automatically
T+3:11
Sales notifiedAlert
Owner: Marcus · full context attached — no re-typing, no lost notes.
T+3:15
BookedConfirmed
Growth audit — Thu 10:30
reminders + reschedule flow armed
T+18:00
booked is not done — reminders and recovery protect the calendar
Didn't book?Nurture
No-show recovery and long-term nurture keep working the ones that aren't ready yet — so a slow "no" doesn't become a permanent one.
T+3 days
The goal is not to replace your team. It is to make sure your team has faster response times, better context, and fewer missed opportunities.
Fit
Built for speed-critical businesses
Home services
Missed call = lost job.
Med spas & dental
Inquiries book while interest is hot.
Law firms
Intake speed wins the case.
Coaches
Show-up rates make the offer.
Ecommerce
Recover the almost-buyers.
The catalog
AI-supported systems we build
Instead of selling one generic bot, we design the workflows your business needs to capture, qualify, follow up with, and convert more opportunities.
Missed-call recovery
Automatic text-back, qualification, call-back prompts, and follow-up when a call is missed.
Lead qualification workflow
Dynamic questions, scoring, tagging, and routing based on service type, urgency, budget, location, or intent.
Appointment booking support
Calendar links, reminders, rescheduling prompts, no-show recovery, and confirmation sequences.
CRM pipeline automation
Stage updates, lead source tracking, opportunity creation, task assignment, and pipeline visibility.
Long-term nurture
Email and SMS sequences for leads who are not ready to book immediately.
Reactivation campaigns
Re-engage old leads, past inquiries, missed opportunities, and inactive prospects.
Sales team alerts
Notify the right person when a qualified or high-priority lead needs human follow-up.
Division of labor
Where AI helps and where humans still matter
AI
AI helps with
- First response
- Lead qualification questions
- Follow-up reminders
- SMS and email sequences
- CRM updates, routing, and tagging
- Appointment reminders
- Reactivation workflows
- FAQ support when appropriate
Team
Your team handles
- Real sales conversations
- Complex objections
- Relationship building
- Custom estimates or proposals
- High-value consults
- Final decision-making
- Client experience
This is not about replacing the human side of your business. It is about removing the gaps that cause good leads to go cold before a human ever gets involved.
Integration
Designed to work with your existing stack
We connect the workflow to the tools your business already uses where possible, including your website forms, calendar, CRM, ad platforms, email, SMS, and reporting tools.
GoHighLevel
Calendly
Google Calendar
HubSpot
Pipedrive
Salesforce
Meta Ads
Google Ads
GA4
Website forms
SMS
Email
The specific setup depends on your current stack, offer, sales process, compliance requirements, and lead sources.
How it works
How we build your follow-up system
Two weeks from audit to live. Here's the log.
Free Growth Audit
Get a free Growth Audit
We will review your current lead capture, CRM, follow-up, speed-to-lead, and booking process to show you where opportunities are being lost and what to fix first.
Book my free Growth AuditYou will leave with a practical breakdown of what is working, what is leaking revenue, and what to fix first.
Audit checklist 11-point scan
- Website forms and lead capture points
- Missed-call handling
- Speed-to-lead process
- CRM pipeline structure
- Lead source tracking
- Qualification questions
- Follow-up sequences
- Appointment booking flow
- Reminder and no-show workflows
- Reactivation opportunities
- Reporting and attribution gaps
Before you book
The questions founders actually ask
Straight answers — the same ones you'd get on the call.
Ask us directlyQ·01Is this just an AI receptionist?
No. It's a full lead-response system: capture, first response, qualification, routing, CRM updates, booking, nurture, and reactivation working together. AI assists inside that system — it isn't the product.
Q·02Will it sound robotic to my leads?
You approve every message template before anything goes live. AI decides when and where — the words stay yours, in your voice. Most leads simply experience a business that finally answers fast. Your voice, faster
Q·03Will this replace my sales team?
The opposite. It clears the repetitive layer — first replies, reminders, data entry — so your closers spend their time on qualified conversations instead of chasing cold form-fills.
Q·04How long does setup take?
Typically 2–4 weeks from audit to live: map the journey, build the workflows, test with real lead scenarios, then launch with safeguards. You'll see the whole build before it touches a customer.
Q·05What about texting compliance and consent?
Built in from day one: consent-based SMS only, correct opt-in language on your forms, automatic STOP/HELP handling, and A2P 10DLC registration where required. Fast follow-up is worthless if it gets your number blocked. Consent-first
Q·06What platforms do you work with?
GoHighLevel, HubSpot, Pipedrive, Salesforce, Calendly, Google Calendar, your website forms, SMS and email systems, plus Google Ads, Meta Ads, and GA4 for source tracking — matched to the stack you already run.
Q·07What does it cost?
Scope-based: a fixed build for the system plus a monthly operations retainer — quoted after the audit, when we know exactly what needs building. No per-message metering, no surprise line items.
Q·08What happens in the Free Growth Audit?
We trace a real lead through your current process — forms, calls, CRM, follow-up, booking — timestamp where it stalls, and hand you the fix list in priority order.
Stop letting good leads go cold
Book a free Growth Audit and get a clear breakdown of how to improve your lead response, follow-up, CRM workflow, and booking process.
Book my free Growth Audit